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7550 Wisconsin Avenue, Suite 900
Bethesda, MD 20814 202-774-3200 www.elmecommunities.com |
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| | | | Sincerely, | |
| | | |
Paul T. McDermott
Chair of the Board |
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Date:
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| | [•], 2025. | |
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Time:
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| | [•] a.m., Eastern Time. | |
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Place:
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| | The Special Meeting will be held in virtual-only format via live webcast at [•]. There is no physical location for the Special Meeting. | |
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Record Date:
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| | The Board of Trustees of the Company (the “Board”) has fixed the close of business on September 10, 2025, as the record date for determining holders of common shares of beneficial interest, par value $0.01 per share (the “common shares”) entitled to notice of, and to vote at, the Special Meeting or at any adjournment or postponement thereof. | |
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Items of Business:
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1.
To consider and vote on a proposal to approve the sale of 19 multifamily properties of the Company to an affiliate of Cortland Partners, LLC (“Cortland”), subject to and in accordance with the terms of the Purchase and Sale Agreement (the “Purchase Agreement”), dated as of August 1, 2025, by and among the Company, WashREIT OP LLC, a Delaware limited liability company and wholly owned subsidiary of the Company (“Seller”), Echo Sub LLC, a Delaware limited liability company and wholly owned subsidiary of Seller, CEVF VI Capitol Holdings, LLC, a Delaware limited liability company and an affiliate of Cortland and CEVF VI Co-Invest I Venture, LLC, a Delaware limited liability company and an affiliate of Cortland (the “Portfolio Sale Transaction”), and the other transactions contemplated by the Purchase Agreement (the “Portfolio Sale Proposal”);
2.
To consider and vote on a proposal to approve the Plan of Sale and Liquidation of the Company (the “Plan of Sale and Liquidation”) providing for the sale or disposition of all the Company’s assets (whether or not the Portfolio Sale Proposal is approved or the Portfolio Sale Transaction closes), winding down the Company’s business and affairs and terminating the Company’s existence by voluntary dissolution (the “Liquidation Proposal”);
3.
To consider and vote on a proposal to approve, on a non-binding, advisory basis, the specified compensation that may be paid or become payable to our named executive officers in connection with the Portfolio Sale Transaction and the Plan of Sale and Liquidation (the “Compensation Proposal”); and
4.
To consider and vote on a proposal to approve one or more adjournments of the Special Meeting, solely with respect to the proposals for which insufficient votes to approve such proposals were cast, to a later date or dates, if necessary, appropriate or advisable to solicit additional proxies (the “Adjournment Proposal”).
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Recommendations of the Board:
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After careful consideration, the Board, based in part upon the unanimous recommendation of the Transaction Committee of the Board, has unanimously determined that the Purchase Agreement and the transactions contemplated by the Purchase Agreement, including the Portfolio Sale Transaction, and the Plan of Sale and Liquidation are approved, advisable and in the best interests of our shareholders. The Board has directed that the Portfolio Sale Proposal, the Liquidation Proposal, the Compensation Proposal and the Adjournment Proposal be submitted for consideration at the Special Meeting.
The Board unanimously recommends that you vote “FOR” approval of the Portfolio Sale Proposal, “FOR” approval of the Liquidation Proposal, “FOR” approval of the Compensation Proposal and “FOR” approval of the Adjournment Proposal.
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Voting:
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Your vote is very important, regardless of the number of common shares you own. Whether or not you plan to attend the virtual Special Meeting, please submit a proxy or, if you hold your shares in “street name”, submit voting instructions to have your common shares voted as promptly as possible to make sure that your common shares are represented at the Special Meeting.
Properly executed proxy cards with no instructions indicated on the proxy card with respect to any proposal listed on the proxy card will be voted “FOR” approval of the Portfolio Sale Proposal, “FOR” approval of the Liquidation Proposal, “FOR” approval of the Compensation Proposal and “FOR” approval of the Adjournment Proposal, as applicable.
If you do not vote on the Portfolio Sale Proposal or the Liquidation Proposal, this will have the same effect as a vote by you “AGAINST” the approval of these proposals, but will have no effect on the Compensation Proposal or the Adjournment Proposal, other than in connection with determining whether a quorum is present. We encourage you to cast your vote as soon as possible.
If you have any questions or require any assistance voting your shares, please contact our proxy solicitor, Sodali & Co at +1 (800) 662-5200 (toll-free in North America) or at +1 (203) 658-9400.
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| | | | | A-1 | | | |
| | | | | B-1 | | | |
| | | | | C-1 | | |
Sale Portfolio
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2025E
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2026E
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2027E
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2028E
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2029E
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Real Estate Rental Revenue
|
| | | $ | 152.8 | | | | | $ | 159.1 | | | | | $ | 166.2 | | | | | $ | 174.4 | | | | | $ | 181.3 | | |
Direct Real Estate Operating Expenses
|
| | | | 54.6 | | | | | | 57.3 | | | | | | 60.2 | | | | | | 62.6 | | | | | | 64.9 | | |
Net Operating Income (“NOI”)(1)
|
| | | | 98.1 | | | | | | 101.7 | | | | | | 106.0 | | | | | | 111.8 | | | | | | 116.4 | | |
Property Management Expenses(2)
|
| | | | 5.8 | | | | | | 6.0 | | | | | | 6.3 | | | | | | 6.6 | | | | | | 6.9 | | |
General and Administrative Expense (Allocated)(3)
|
| | | | 17.4 | | | | | | 15.5 | | | | | | 15.0 | | | | | | 15.5 | | | | | | 15.9 | | |
Unlevered Free Cash Flow(4)
|
| | | | 44.4 | | | | | | 57.6 | | | | | | 59.0 | | | | | | 67.1 | | | | | | 71.2 | | |
Name
|
| |
Number of
Common Shares(1) |
| |
Estimated Total
Distribution for Common Shares |
| ||||||
Executive Officers | | | | ||||||||||
Paul T. McDermott
|
| | | | 669,760 | | | | | $ | 11,961,914 | | |
Steve M. Freishtat
|
| | | | 48,835 | | | | | $ | 872,193 | | |
Tiffany M. Butcher
|
| | | | 57,527 | | | | | $ | 1,027,432 | | |
Susan L. Gerock
|
| | | | 73,729 | | | | | $ | 1,316,800 | | |
W. Drew Hammond
|
| | | | 57,729 | | | | | $ | 1,031,040 | | |
Trustees | | | | | | | | | | | | | |
Jennifer S. Banner
|
| | | | 31,135 | | | | | $ | 556,071 | | |
Benjamin S. Butcher
|
| | | | 93,570 | | | | | $ | 1,671,160 | | |
Susan Carras
|
| | | | 11,136 | | | | | $ | 198,889 | | |
Ellen M. Goitia
|
| | | | 44,471 | | | | | $ | 794,252 | | |
Thomas H. Nolan, Jr.
|
| | | | 56,887 | | | | | $ | 1,016,002 | | |
Ron D. Sturzenegger
|
| | | | 1,494 | | | | | $ | 26,683 | | |
Vice Adm. Anthony L. Winns (RET.)
|
| | | | 70,252 | | | | | $ | 1,254,701 | | |
Name
|
| |
Cash ($)(1)
|
| |
Equity ($)(2)
|
| |
Pension/
NQDC ($)(3) |
| |
Perquisites/
benefits ($)(4) |
| |
Total ($)
|
| |||||||||||||||
Paul McDermott
|
| | | $ | 5,694,809 | | | | | $ | 9,614,395 | | | | | $ | 2,532,236 | | | | | $ | 53,138 | | | | | $ | 17,894,578 | | |
Steve Freishtat
|
| | | | 1,334,469 | | | | | | 1,560,857 | | | | | | 131,166 | | | | | | 53,138 | | | | | | 3,079,630 | | |
Tiffany Butcher
|
| | | | 1,953,449 | | | | | | 2,817,701 | | | | | | 147,211 | | | | | | 18,324 | | | | | | 4,936,685 | | |
Susan Gerock
|
| | | | 1,229,301 | | | | | | 1,558,696 | | | | | | 175,667 | | | | | | 37,563 | | | | | | 3,001,227 | | |
W. Drew Hammond
|
| | | | 1,160,022 | | | | | | 1,129,913 | | | | | | 119,829 | | | | | | 18,403 | | | | | | 2,428,166 | | |
Name
|
| |
Cash Severance
Amount ($) |
| |
Pro-rated STIP
Amount ($) |
| |
Total Cash ($)
|
| |||||||||
Paul McDermott
|
| | | $ | 4,997,250 | | | | | $ | 697,559 | | | | | $ | 5,694,809 | | |
Steve Freishtat
|
| | | | 1,137,500 | | | | | | 196,969 | | | | | | 1,334,469 | | |
Tiffany Butcher
|
| | | | 1,640,500 | | | | | | 312,949 | | | | | | 1,953,449 | | |
Susan Gerock
|
| | | | 1,063,860 | | | | | | 165,441 | | | | | | 1,229,301 | | |
W. Drew Hammond
|
| | | | 1,008,000 | | | | | | 152,022 | | | | | | 1,160,022 | | |
Name
|
| |
Time-Vesting
Restricted Stock Acceleration (outside of LTIP) |
| |
Time-Vesting
Restricted Stock Acceleration pursuant to LTIP |
| |
2023
Performance LTIP Award(5) |
| |
2024
Performance LTIP Award(5) |
| |
2025
Performance LTIP Award(5) |
| |||||||||||||||
Paul McDermott
|
| | | $ | 1,786,000 | | | | | $ | 1,926,594 | | | | | $ | 604,811 | | | | | $ | 2,648,495 | | | | | $ | 2,648,495 | | |
Steve Freishtat
|
| | | | — | | | | | | 448,465 | | | | | | 124,699 | | | | | | 493,847 | | | | | | 493,847 | | |
Tiffany Butcher
|
| | | | 36,095 | | | | | | 735,439 | | | | | | 190,620 | | | | | | 927,773 | | | | | | 927,773 | | |
Susan Gerock
|
| | | | — | | | | | | 419,281 | | | | | | 128,181 | | | | | | 505,617 | | | | | | 505,617 | | |
W. Drew Hammond
|
| | | | — | | | | | | 339,429 | | | | | | 82,620 | | | | | | 353,932 | | | | | | 353,932 | | |
Name
|
| |
Common Shares
Owned(1) |
| |
Percentage of
Total(2) |
| ||||||
Jennifer S. Banner
|
| | | | 31,135 | | | | | | * | | |
Benjamin S. Butcher
|
| | | | 93,570 | | | | | | * | | |
Tiffany M. Butcher
|
| | | | 57,527 | | | | | | * | | |
Susan Carras
|
| | | | 11,136 | | | | | | * | | |
Steven M. Freishtat
|
| | | | 48,835 | | | | | | * | | |
Susan L. Gerock
|
| | | | 73,729 | | | | | | * | | |
Ellen M. Goitia
|
| | | | 44,471 | | | | | | * | | |
W. Drew Hammond
|
| | | | 57,729 | | | | | | * | | |
Paul T. McDermott
|
| | | | 669,760 | | | | | | * | | |
Thomas H. Nolan, Jr.
|
| | | | 56,887 | | | | | | * | | |
Ron D. Sturzenegger
|
| | | | 1,494 | | | | | | * | | |
Vice Adm. Anthony L. Winns (RET.)
|
| | | | 70,252 | | | | | | * | | |
All Trustees and Executive Officers as a group (12 persons)
|
| | | | 1,216,525 | | | | | | 1.4% | | |
Name and Address of Beneficial Owner
|
| |
Amount and Nature of
Beneficial Ownership |
| |
Percentage of
Class |
| ||||||
BlackRock, Inc.
50 Hudson Yards New York, NY 10001 |
| | | | 15,983,403(1) | | | | | | 18.1% | | |
The Vanguard Group
100 Vanguard Blvd. Malvern, PA 19355 |
| | | | 14,163,157(2) | | | | | | 16.1% | | |
State Street Corporation
1 Congress Street, Suite 1 Boston, MA 02114 |
| | | | 5,725,414(3) | | | | | | 6.5% | | |
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Defined Terms
|
| |
Location of Definition
|
|
Acceptable Confidentiality Agreement | | | Section 7.3(b) | |
Acquired Interests | | | Recitals | |
Agreement | | | Preamble | |
Allocation | | | Section 2.4(d) | |
Alternate Financing | | | Section 7.11(d) | |
Alternative Acquisition Agreement | | | Section 7.3(a) | |
Arlington COs | | | Section 7.5(d) | |
Assignment and Assumption of Company Interests | | | Section 2.4(a)(i) | |
Buyer | | | Preamble | |
Buyer Expenses | | | Section 9.3(c) | |
Buyer Parent | | | Preamble | |
Buyer Parties | | | Preamble | |
Buyer Terminating Breach | | | Section 9.1(d)(i) | |
Buyer Termination Fee | | | Section 9.3(d) | |
Chosen Courts | | | Section 10.10 | |
Closing | | | Section 2.3 | |
Closing Date | | | Section 2.3 | |
Closing Statement | | | Section 2.4(a)(iii) | |
Company | | | Preamble | |
Defined Terms
|
| |
Location of Definition
|
|
Company Disclosure Letter | | | Article 4 | |
Company Insurance Policies | | | Section 4.18 | |
Company Material Contract | | | Section 4.16(b) | |
Company Permits | | | Section 4.6(a) | |
Company Third Party | | | Section 4.15(g) | |
Company Title Insurance Policy(ies) | | | Section 4.15(h) | |
Competing Acquisition Proposal | | | Section 7.3(h)(i) | |
Condominium Estoppel | | | Section 7.15 | |
Debt Commitment Letter | | | Section 5.7(b) | |
Debt Financing | | | Section 5.7(b) | |
Employee | | | Section 4.24(a) | |
Employee List | | | Section 7.13(a) | |
Employee List Criteria | | | Section 4.24(a) | |
Equity Funding | | | Section 5.7(b) | |
Equity Funding Letter | | | Section 5.7(b) | |
Equity Funding Source | | | Section 5.7(b) | |
Escrow Agent | | | Section 2.3 | |
Existing Loan | | | Section 4.10 | |
Financing Agreements | | | Section 7.11(a) | |
Financing Commitments | | | Section 5.7(b) | |
Financing Lenders | | | Section 5.7(b) | |
Financing Notice Event | | | Section 7.11(d) | |
Financing Sources | | | Section 5.7(b) | |
Financings | | | Section 5.7(b) | |
Guarantee | | | Recitals | |
Guarantor | | | Recitals | |
Hired Employee | | | Section 7.13(a) | |
Initial Termination Period | | | Section 9.3(b) | |
Inquiry | | | Section 7.3(a) | |
Interim Period | | | Section 6.1(a) | |
Labor Agreement | | | Section 4.24(b) | |
Leave of Absence Employees | | | Section 7.13(a) | |
Material Company Leases | | | Section 4.15(f) | |
MGCL | | | Section 4.23 | |
New Commitment Letter | | | Section 7.11(d) | |
Notice of Change Period | | | Section 7.3(e) | |
Notice of Change of Recommendation | | | Section 7.3(e) | |
NYSE | | | Section 4.5(b) | |
Outside Date | | | Section 9.1(b)(i) | |
Party(ies) | | | Preamble | |
Payoff Indebtedness | | | Section 7.17 | |
Payoff Letters | | | Section 7.17 | |
Permitted DC Property Lien | | | Section 7.5(c)(iii) | |
Defined Terms
|
| |
Location of Definition
|
|
Pre-Closing Reorganization | | | Recitals | |
Purchase Price | | | Section 2.2 | |
Qualifying Income | | | Section 9.4(a) | |
Reorganization Expenses | | | Section 7.14 | |
Replacement Employees | | | Section 6.1(b)(xii) | |
Scheduled Employee | | | Section 7.13(a) | |
Scheduled Employee Severance | | | Section 7.13(b) | |
Section 9.3 Amount | | | Section 9.4(a) | |
Seller | | | Preamble | |
Seller Affiliate Parties | | | Section 9.3(b) | |
Seller Parent | | | Preamble | |
Seller Parent Adverse Recommendation Change | | | Section 7.3(d) | |
Seller Parent Board | | | Recitals | |
Seller Parent Board Recommendation | | | Section 4.4(b) | |
Seller Parent Common Shares | | | Recitals | |
Seller Parent SEC Documents | | | Section 4.7(a) | |
Seller Parent Shareholder Approval | | | Section 4.20 | |
Seller Parties | | | Preamble | |
Seller Terminating Breach | | | Section 9.1(c)(i) | |
Seller Termination Fee | | | Section 9.3(b) | |
Specified Capital Expenditures | | | Section 6.1(c) | |
Subsequent Closing | | | Section 7.5(c)(ii)(B) | |
Subsequent Outside Date | | | Section 7.5(c)(ii)(B) | |
Superior Acquisition Proposal | | | Section 7.3(h)(ii) | |
Takeover Statutes | | | Section 4.23 | |
TOPA Notice | | | Section 7.5(c) | |
Transfer Taxes | | | Section 7.10 | |
willful and material breach | | | Section 9.2 | |